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MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE VILLAGE OF CHRISTOPHER LAKE HELD ON JANUARY 18, 2017 IN THE COUNCIL CHAMBERS

Present: Mayor Daughton, Councillor McShannock, Councillor Henderson, Councillor Carruthers, CAO Jeannie Rip

Meeting Called to Order @ 9:12 a.m.

                                           Agenda

01/17 HENDERSON          That the agenda of the January 18, 2017 regular meeting of

                                             Council be accepted as presented.

                                                                                                            Carried

                Minutes

02/17 MCSHANNOCK      That the minutes of December 22, 2016 regular meeting of

                                             Council be accepted as presented.                                                      

Carried

Business Arising from the Minutes

That the CAO contract a person to apply for Grants in regards to developing and promoting a clean, healthy and safe environment for the residents and visitors of the Village of Christopher Lake.

             Reports                  

Roads and Street                  Snow Removal and sanding to be completed as required.

Maintenance                         Work in progress

CPL                                      No Report

            

Recreation Board Report     No Report

Bylaw Officer                      Lot 16 Block 5 Plan# 70PA101373 is in violation of construction without a valid Building Permit( Bylaw No.1/11); and that new owner has been advised to complete a Development and Building Permit in order to comply with Bylaw No.1/11.

                                                                                                             Carried

                                                                                                                                    

                                            

                                                                                                                                   

Correspondence

03/17    MCSHANNOCK   That the following correspondence, having been read, be  

                                                                                                  filed.                         

                                                                                                                                    Carried

  1. Cogent CPA LLP-Re: Engagement Letter

04/17    CARRUTHERS      That the Mayor and CAO be authorized to sign the

                                             Engagement Letter authorizing Cogent CPA          

                                             Professional Corporation LLT. to audit the Village of

                                             Christopher Lake’s 2016 Financial Statements.

                                            

                                                                                                              Carried

                    2) SAMA-Re: Board Response to SAMA’s 2016 Annual Meeting              

                         Resolutions.

Regular Meeting January 18th, 2017                                                    Page 2

Correspondence

            

             3) SUMAssure-Re: Annual Meeting February 5, 2017 TCU Place, Salon A

                    Saskatoon, Saskatchewan.

               4) Saskatchewan Legislative 3 Assembly-Re: Special Crime Reduction

                    Committee.

                   

             5) SAMA-Re: Notice of SAMA Annual Meeting & Workshop to be held on

                   April 11th, & 12th of 2017 as the Queensbury Convention Centre in Regina,

                   SK.

                    

Financial Statements

05/17    HENDERSON       That the December 2017 financial statements be accepted as presented.

                     Carried

            

Accounts Payable

06/17   CARRUTHERS      That the following accounts be approved:

                                             See Attachment: Chq-#1346- & #1205 - #1209

                                                                                                       $ 44,493.06

                                                                                                              Carried

                                                                                                                                 

Unfinished Business                                                               

                                                                                                                         

Bylaw No.03/89

 

New Business

 

Village Employees

07/17    MCSHANNOCK   That the Council has reviewed and revised the annual  employees’ wages and salaries; and that the Council has authorized the CAO to hire part-time staff as required.

                                                                                                              Carried

 

Tax Arrears 2016

 

08/17    CARRUTHERS      That the list of tax arrears as of December 31, 2016 be

                                             accepted as presented; and that those lands having arrears

                                             of less than 50% of previous year’s levy, or where

                                             arrangements for payment of outstanding taxes have been

                                             made be exempted from tax enforcement; and that

                                             Taxervice be authorized to proceed on tax enforcement.

                                                                                                              Carried

 

 

 

 

 

 

Regular Meeting January 18th, 2017                                                    Page 3

 

Fidelity Bond

 

09/17    HENDERSON        That the Fidelity Bond, Errors and Omissions coverage on

                                             page four and five respectively of the AON Certificate of

                                             Insurance, was presented before council for their inspection

                                             and approved.

                                                                                                              Carried

 

Council T-4 Reporting

 

10/17    CARRUTHERS      That one-third of the remuneration paid to Council

                                             Members be deemed to be paid in respect of general

                                             expenses, incurred by each individual, incidental to the

                                             discharge of their duties.

                                                                                                              Carried

 

 

Council Remuneration 2016

 

11/17    CARRUTHERS      That Council remuneration for 2017 be set as follows:

                                             Regular Meetings                        $200.00

                                             Special Meetings                         $ 80.00

                                             Committee Meetings                   $ 60.00

                                             That Council’s monthly meetings remuneration will remain

                                             as 2016.

                                            

                                             Monthly Supervision:

                                             Mayor                                          $300.00

                                             Councillor                                    $200.00

                                             Mileage                         .50 per kilometre

                                             Plus applicable group benefits

                                                                                                  Carried

Proceedings to Request Title

12/17    MCSHANNOCK   That TAXervice be authorized under s22(1) of the Tax

                                             Enforcement Act on or after January 6, 2017 to commence

                                             proceedings to request title with respect to the following

                                             Described lands;

             Roll    3000             LSD 11-32-52-26-2 EXT 88 Title No. 116917634

             Roll  27700             LSD 14-32-52-26-2 EXT 90 Title No. 144712302

             Roll  41000             BLK/PAR A-PLAN 77PA00578 EXT 2 Title No.  

                                             117623886

             Roll 70000             BLK/PAR H-PLAN 02PA01546 EXT 1 Title No.

                                             129128373

             Roll 71000             BLK/PAR A-PLAN60PA10072 EXT 0 Title No.

                                             117622357

             Roll 78000             LOT 5-BLK/PAR3-PLAN 60PA10072 EXT 0 Title

                                             No.112235891

             Roll 115000            LOT 10-BLK/PAR PLAN 60PA10072 EXT 0 Title No.

                                             149979904

             Roll 116000             LOT 9-BLK/PAR3-PLAN 60PA10072 EXT 0 Title

                                             No.145979982

             Roll 167000             BLK/PAR A-PLAN 70PA13566 EXT 10 Title No.

                                             110679138

                                                                                                              Carried

Regular Meeting January 18th, 2017                                                    Page 4

Appointment for Fire Chief

13/17    MACGREGOR      That the Village of Christopher Lake accept the

                                             Appointment of Chris McShannock as Fire Chief for the

                      Lakeland & District Co-operative Volunteer Fire

                                 Department; and that the term of the appointment be

                                 January 1, 2017 to December 31, 2017.

                                                                                            Carried                                     

                                                                                                            

Office Rental

14/17   MCSHANNOCK       That the Village lease office space to J D Excavating Inc.;and that the lease will be for one year; and that the cost  shall be $450.00 per month; and that the lease shall be                                       effective January 1, 2017-December 31, 2017; and that J

                                                D Excavating has first option as leasee for 2018.

                                                                                                            Carried

Storage Contract

       

15/17    HENDERSON        That the CAO be authorized to sign the one year Storage

                                             Contract with Lakeland RV Storage; and the fee for                                                    rental is $300.00 plus GST.

                                                                                                              Carried                                                                                                       

                                           

            

Demolition Permit Application

 

 

Tax Holiday

 

 

Development Permit Application

 

                                                                                                                                    

Building Permit Application

 

            

16/17    HENDERSON        That the next regular meeting of Council be held on

                                             February 15th, 2017.

                                                                                                              Carried

17/17    CARRUTHERS      That this meeting be adjourned at 1:30 P.M.

            Carried


________________________                                                  _____________________    

                                    

           Mayor                                                                            CAO

February 15,2017


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